Senior Office Assistant

Lubbock

36320BR

Media and Communication

Position Description

Performs clerical duties of a specialized or technical nature, which may be performed in a variety of settings. Responsibilities may include basic bookkeeping, typing, word processing, filing, sorting, posting, verifying, recording, and data coding and processing of moderate complexity. A general understanding of organizational policies and procedures and some expertise in the area of assigned work is required. Duties are performed under direction within established policies and procedures with job performance based upon completion of assigned tasks.

Major/Essential Functions

• Responsible for greeting visitors at the Dean's Suite, informing staff when visitors arrive, and directing visitors to the correct meeting locations.

• Responsible for answering incoming phone calls to the Dean's Suite and directing them to the correct person and/or department for assistance.

• Responsible for opening and closing procedures of the Dean's Suite Monday through Friday, at 8am and 5pm.

• Responsible for checking the mail each morning and providing it to the Dean's Executive Associate.

• Responsible for updating the building report spreadsheet with work orders information and details.

• Responsible for monitoring parking cameras for CoMC Dean's Suite parking spaces and notifying Dean's Executive Associate if any vehicles are parked illegally and require towing.

• Responsible for monitoring conference room calendars for Dean's Suite and ensuring that conference rooms are ready for meetings and visitors are directed to the correct conference room for meetings.

• Responsible for directing student assistants with their daily job duties/tasks as needed.

• Assist the Dean's Office staff with any clerical tasks as needed. For example, making coffee to prepare for meetings, cleaning conference room tables, restocking inventory in conference room for beverages and snacks, making copies, restocking copier paper in the copy machine, empty large shred bin container, etc.

Required Qualifications

Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent. One year clerical experience. Additional education and/or related experience to equal one year may substitute on a year for year basis.

Preferred Qualifications

• Excellent organization and time management skills.

• Excellent communication skills (both written and oral).

• Ability to work in a fast-paced, rapidly changing environment.

• Ability to work independently and at the same time follow precise instructions.

• Ability to multi-task and meet strict deadlines.

• Excellent work ethic and positive attitude.

• Excellent computer skills.

• Knowledgeable in MS Office, Word, Excel, and Outlook.

• Ability to work with a diverse group of faculty, staff, and students.

To apply, visit https://apptrkr.com/4948937

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

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