Job Title: Staff Accountant
Reports to: Controller
Location: Fort Collins, CO (Hybrid, in office approximately 2 days/week) 
FLSA Status: Exempt, regular full-time
Schedule: Monday - Friday, 8 a.m. - 5 p.m. Mountain Standard Time
Salary Range: Typical starting range for a new employee in this role is $62,000 - $67,000/annually

Organization Description
Established in 1963, the Institute for Shipboard Education (ISE) is a 501(c) non-profit organization. In collaboration with academic partner Colorado State University, ISE delivers the Semester at Sea® (SAS) program, one of the longest operating higher education study abroad programs. Semester at Sea® provides its students a global comparative education through classroom and experiential learning in the field. The Semester at Sea® floating campus, the MV World Odyssey, carries around 550 students plus faculty, staff, and others. The duration of the semester voyage is typically 105 days, including visits to 8- 10 countries. ISE conducts two semester voyages annually. See semesteratsea.org for more information. 

Organization Mission
Journeys of discovery that spark bold solutions to global challenges.
    
Position Description
The Staff Accountant will support the Controller and/or the CFO/VP of Finance with accounts payable, accounts receivable, tax reporting, fixed assets, and prepaid functions of ISE. They are responsible for tasks such as processing check/ACH/wire payments, entering credit card payments into the accounting system, invoicing, working with ship pursers on student accounts, and assist with fielding phone calls and emails with questions from students and parents regarding student accounts, payments, invoices, or general finance questions as they relate to voyages.  This position will be responsible but not limited to tasks such as assisting with student financial accounts, obtaining invoices/credit card reports/expense reports, reviewing for accuracy, paying invoices/expense reports, credit card review and processing, domestic and international wires, and maintaining relationships with vendors and internal staff as it relates to the mission and policies of ISE. The Staff Accountant will work closely with Finance and various departments to advance automation of accounts payable and accounts receivable processes.

Essential Duties and Responsibilities
The individual in this position must be able to perform the essential duties and responsibilities with or without reasonable accommodation: 

• Accounts Payable trainer: work with Accounting Associate to ensure that bills are paid timely and recorded appropriately in SAGE Intacct, and monthly accounts payable review and reconciliation
• First backup for all accounts payable processes
• Vendor management; regular inactivation/maintenance 
• Accounts Receivable trainer: work with the Accounting Associate to ensure that all payments are recorded accurately and timely, and assist with Salesforce/Sage Intacct integration
• First backup for all accounts receivable processes, including in-office deposit processing when needed
• Monthly PayPal revenue analysis and payment request to Controller
• SAS Payment Plan Management; communication, enrollment, tracking, reconciliation, and reporting
• Monthly credit card and reimbursement management; ensure timely submission of credit card and employee reimbursements, financial review of all employee credit card and reimbursement requests in Nexonia, ensure postings are reflected accurately in SAGE Intacct, and verify employees are paid for approved reimbursement requests and payments are reflected accurately in SAGE Intacct
• Maintain ISE Business Expense and Travel Policy; update policy yearly, communicate to staff on updates of the policy, and ensure policy compliance during credit card and expense reimbursement reviews
• ISE credit card management: issue new/replacement cards, inactivate cards, manage limits, monitor balances, and ensure payment is completed monthly and as needed
• Tax reporting: including but not limited to yearly 1098-Ts, quarterly excise taxes, and yearly 1042s including payments completed at the end of each voyage
• Manage vendor prepaid balances; monthly journal entries, maintain schedules, and monthly reconciliation
• Manage prepaid insurance balances; monthly journal entries, maintain schedules, and monthly reconciliation
• Fixed asset management: monthly review, maintain schedules, journal entries, policy review and maintenance, communication with IT department on asset tagging, and relationship management with departments to ensure proper recognitions and policy compliance
• Collaborate with the Senior Accountant to attend monthly department manager budget review meetings; provide information, dashboard maintenance, and reclass preparation as needed
• Ad hoc reporting: creating and editing reports in SAGE Intacct to assist Finance and other departments as needed
• Assist with system implementations, documentation of accounting processes, workflows, internal controls, and financial policies
• Assist with the yearly financial audit
• Perform other duties as assigned by Controller and/or CFO/VP of Finance

Minimum Qualifications and Skills

• Bachelor’s degree or equivalent experience in accounting
• Knowledge of accounting principles, best practices, and procedures
• Proficiency with Microsoft Office Suite with particular skill in Excel
• Ability to work independently as well as collaboratively with a team
• Support the mission of ISE; reflecting ISE values; candidates are expected to have the ability to advance the SAS commitment to diversity, equity, and inclusion

Working Conditions

• This is a full-time (40 hours/week) position. The days of work and hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Occasional evening and weekend work may be required as job duties demand
• This position requires work performed in an office environment
• Travel domestically and internationally may be required. Travel may include time spent on a moving ship in the ocean, with little to no internet access at times

Physical Requirements of the Job

• Requires sitting, bending at neck, waist, legs and arms; twisting body; and changing positions at will. Occasional standing, walking, stooping, bending, kneeling, and reaching 
• Requires repetitive motions with hands and fingers such as keyboarding, use of telephones, cell phones, etc. 
• Requires close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus 
• Work requires close attention to detail and accuracy and varies in nature with periodic interruptions 
• Computer and phone work at a desk for majority of the day 

Compensation & Benefits

• Starting range for a new employee in this role is $62,000 - $67,000/annually
• Medical, dental, and vision insurance
• Life insurance
• Retirement contributions
• Paid time off/leave
• Paid holidays
• Wellness program
• Tech stipend
• LinkedIn Learning

Application Deadline: Please submit your application on or prior to Monday, July 1, 2024, 11:59 p.m. Eastern Daylight Time.

Application Advice 

• Use Google Chrome as your web browser. It interfaces with ADP better than other web browsers
• Please complete and save your prepared documents in advance of beginning the online ADP application
• Allow plenty of time to complete the application, upload materials, and submit the application
• Work cannot be saved; applicants cannot return to in-progress applications at a later time
• Once an application has been submitted, it cannot be altered or changed

Application Instructions

• To receive full consideration, please submit your application materials as follows:
• Submit both a cover letter and resume; your cover letter should address your interest in the position and your qualifications as aligned with the requirements of the position.
• Submit your cover letter and resume as a single PDF file.
• Save your PDF document with the file name that leads with your last name and upload to the “Resume” option.
• No additional documents are requested at the time of application; any additionally submitted documents will not be reviewed.

Failure to submit your application according to any or all of the above criteria may limit consideration for the position.

Please direct your application questions and position-specific questions to Human Resources at humanresources@isevoyages.org. Please, no phone calls.