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BASIC FUNCTIONS AND RESPONSIBILITIES:
Assists the Director of Finance, Director of Purchasing, Purchasing Manager and the Purchasing Coordinator in their duties in accordance with SBI Policies and Procedures. To perform these tasks in a confidential manner. Assistant function to include, but not limited to, computer processing of Purchase Orders, Accounting functions, research materials and quotations, place orders as assigned, make copies, monitoring print inventory.
ESSENTIAL JOB FUNCTIONS:
- Types, files, answers phone, makes copies, and acts as an Administrative Assistant for the Director of Finance, Director of Purchasing, Purchasing Manager and Purchasing Coordinator.
- Gathers past and present information on quantities and specifications for formulation of quotations.
- Reviews and ensures necessary guidelines are being followed on Purchase Requisitions prior to their being forwarded for final approval.
- Places orders via the most appropriate method available (i.e. phone, fax, email, online, etc.)
- Contacts vendors to confirm Mohonk orders were received by them and are being processed as requested.
- Maintains a log of all credit card purchases made for Auditors and Finance Office tracking.
- Tracks backordered or missing orders as communicated by Requestors.
- Places on-line orders, update credit card logs.
- Processes routine purchase orders in accordance with current purchasing policies.
- Maintains a log of open Purchase Orders.
- Expedites purchase orders that have not arrived on a timely basis, at the direction of Purchasing Director.
- Develops a working knowledge of the daily and weekly reports, such as Discount & Void Reports, Occupancy Reports and Food Trend as well as Period end beverage inventory and reports.
- Maintains a par stock of stationery including Purchasing and Shared copier supplies, toner cartridges and copy paper for entire Oak Cottage building.
- Maintains proper computer etiquette, including back up in accordance with company policy.
- Maintain confidentiality and use discretion and proper judgment in all matters, at all times.
- Maintains printed material in stock in an orderly manner, keeping up to date par levels plus delivering requested material to the Hotel.
- Performs basic mathematical skills including addition, subtraction, multiplication, division and perform and record cash/credit transactions accurately.
- Prepares financial and administrative reports free of errors and omissions.
- Follows policies and procedures relating to budgeting and purchasing.
- Demonstrates organizational skills, proofreading skills, and produce well-written, error-free copies.
- Works productively and efficiently with or without supervision when performing routine tasks.
- Prepares administrative reports in a clear, logical manner.
- Develop and maintain positive working relationships with other staff, vendors, and guests.
- Demonstrates proficiency with Windows-based operating systems and uses software including MS Word, MS Excel, MS Outlook.
- Inspect the work of others by sight for conformance to prescribed standards.
- Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees. Hear verbal instructions, directions and warnings.
- Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, or stand for up to 3-4 hours at a time.
- Lift up to 40 pounds from ground level to 5 feet and carries a distance of up to 20 feet with/ without assistance. Walk up to 2 miles per day.
- Maneuver carts or dollies safely with loads up to 100 pounds up and down stairs, elevators, through passageways or outdoors up to 40 feet.
- See close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
- Work additional hours beyond regularly scheduled work day (evenings and weekends) as necessary.
- Work in office setting subject to continuous interruptions and background noises.
- Work extended periods of time viewing a computer video monitor and/ or operating a keyboard.
- File letters, correspondences, reports, etc. in file cabinet drawers ranging from 1’ to 7’ from the floor.
- Adhere to Mohonk Mountain House’s Dress and Grooming Standards; presenting a neat, clean and well-groomed appearance and maintaining a positive, professional image to our customers.
- Learn and successfully demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff.
- Learn and retain knowledge of historical facts and information about Mohonk Mountain House.
- Maintain a flexible work schedule including days/nights, weekdays/weekends, holidays, and during peak periods of business.
- Maintain regular, predictable and punctual attendance during regularly scheduled work hours.
- Develop and maintain positive working relationships with other staff.
- Attend events, programs, and trainings as needed to enforce and support Mohonk Mountain House policies and culture.
- Answers questions with accurate information and demonstrate a friendly and helpful personality by smiling, eye contact, initiating conversation and engaging with others.
QUALIFICATIONS:
- Valid Driver’s License and at least 21 years of age, or 20 years of age with at least two years of licensed driving experience
- High School Diploma.
- Knowledge of hotel and business procedures preferred.
- Knowledge of Mas100 Payment System and Adaco Purchasing Program preferred.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
- Part Time
- Immediately
- New Paltz, NY 12561
- 5/8/24
BASIC FUNCTIONS AND RESPONSIBILITIES:
The Water Plant Operator shall ensure water distributed throughout the potable water system meets the pertinent standards for safe drinking water at all times through the proper operation, maintenance, and repair of all mechanical systems within the Water Plant, as well as the repair and maintenance of all auxiliary water systems. Full Time year-round. Schedule is 7-3:30p Tuesday-Saturday.
ESSENTIAL JOB FUNCTIONS
Oversee the operation, maintenance and repair of the Water Treatment Plant including:
- Water systems including potable and non-potable water distribution systems.
- Water supply sources: springs, wells, ponds, lake and reservoir.
- Water distribution systems: including, but not limited to, pipe, valves, vaults, pumps and controls.
- Mix and add chemicals to maintain quality drinking water.
- Act in accordance to all OSHA guidelines and standards including but not limited to lock out-tag out, confined space, hot-work, SDS, Personal Protective Equipment, etc.
- Adhere to all EPA and Department of Health Guidelines and laws.
- Inventory and maintain equipment and supplies; safeguard equipment and supplies.
- Arrange for purchases and receive supplies and equipment necessary for the operation of the Water Plant within the department guidelines.
- Check condition of equipment; performs operations and safety check prior to using equipment; maintain tools and equipment used in the repair and maintenance of assigned equipment; report the need for repairs.
- Fuel and grease vehicles/equipment; inspect and perform safety checks on vehicles/equipment; clean vehicles/equipment; perform minor routine maintenance/service; report the need for repairs.
- Identifies and performs preventive maintenance as necessary to maximize the useful life of equipment.
- Monitor and evaluate work-related conditions to determine compliance with prescribed operating, safety, and health regulations and Department guidelines.
- Coordinate system interruptions with department manager and all affected departments.
- Educates co-workers on system's operation to assist in maintaining a smoothly operating plant.
- Perform any required boiler checks and basic boiler operation as relief of the Boiler Operator.
- Suggest and recommend possible projects to management for future budgets.
- Supplies own hand tools and basic test equipment.
- Learns and utilizes new methods, materials and procedures and systems.
- Reads and comprehends technical manuals, diagrams, and blueprints.
- Clearly communicates results of efforts, problem resolution steps and completed tasks, verbally and in writing.
- Collect, retain, and report accurate records and prepare administrative reports free of errors and omissions.
- Demonstrate proficiency with Windows-based operating systems and use software including MS Word, MS Excel, MS Outlook.
- Perform basic mathematical functions such as addition, subtraction, multiplication, and division.
- Listen well, communicate effectively and establish effective working relationships with other staff, management, vendors and guests that have a variety of educational backgrounds and values.
- Work productively and efficiently with or without supervision when performing routine tasks.
- Identify problems, formulate a solution, direct action, and take corrective follow-up action.
- Attends and participates in staff operation and safety meetings.
- Safely uses all types of power and hand tools of the trade.
- Works in a manner that will not endanger oneself or others.
- Operate automatic and standard transmission vehicles safely while driving and/or parking in compliance with Mohonk Mountain House Traffic Rules and Regulations.
- Identify safety hazards, report, and follow up to see that corrective action is taken.
- Inform manager of hazardous situations, emergencies or threats to the security of guests, employees or hotel assets.
- Performs inspections by touch, sight, sound and smell for conformance to prescribed standards.
- Speak, read and write the English language and communicate in a clear and congenial manner, with our guests, visitors and employees. Hear verbal instructions, directions and warnings.
- Reach with hands and arms, bend, kneel, stoop, twist and flex arms, walk up and down stairs/inclines, sit, climb up/down ladders or stand for up to 3-4 hours at a time.
- Perform work at heights up to 80 feet.
- Lift up to 75 pounds from ground level to waist and carries a distance of up to 30 feet with/ without assistance. Walk up to 5 miles per day.
- Works in close quarters, extreme heat and cold, outdoors and exposed to natural elements.
- See close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
- Act calmly and effectively in emergency situations.
- Analyze problems and develop and implement action plans to address problems.
- Maintain a flexible work schedule including days/nights, weekdays/weekends, holidays, and during peak periods of business.
- Maintain regular, predictable and punctual attendance during regularly scheduled work hours.
- Work additional hours beyond regularly scheduled work day (evenings and weekends) as necessary.
- Works on short notice to effect emergency repairs 24 hours a day, 365 days per year.
- Maintains a pleasant personality under trying conditions and circumstances to our customers and co-workers both.
- Adhere to Mohonk Mountain House’s Dress and Grooming Standards; presenting a neat, clean and well-groomed appearance and maintaining a positive, professional image to our customers.
- Learn and successfully demonstrate the Mohonk Mountain House Service Steps with Service Strategies with guests and staff.
- Learn and retain knowledge of historical facts and information about Mohonk Mountain House.
QUALIFICATIONS
- Valid Driver’s License and at least 21 years of age, or 20 years of age with at least two years of licensed driving experience.
- Possess (or obtain) and maintain a valid New York State Water Operation and Distribution License, Class IIA
- Must have at least five (5) years experience in a related field.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
- Full Time
- Immediately
- New Paltz, NY 12561
- 4/5/24