Part-Time Administration Assistant  (8:00  A.M. - 1:00 P.M. -  Monday - Friday) 

We are seeking a detail-oriented and organized Part-Time Administrative Assistant to join a friendly environment in our engineering firm. In this role, you will provide essential administrative support, including proofreading and typing engineering memos, managing correspondence, answering phones, and performing general office tasks. Experience with Adobe InDesign software and QuickBooks is a plus.

• Proof-read and type engineering memos, ensuring accuracy and clarity in the review of site plans and correspondence.
• Answer incoming phone calls, take detailed messages, and transfer calls to appropriate staff members.
• Greet visitors and provide a welcoming and professional atmosphere in the office.
• Manage and distribute incoming mail and coordinate outgoing correspondence.
• Assist with scheduling appointments, arranging meetings, and managing calendars. Sometimes making travel arrangements for the owner.
• Maintain accurate records and files, including electronic and paper-based documentation.
• Assist with general office tasks, such as ordering supplies, maintaining office equipment, and organizing the office space.
• Collaborate with engineering staff to support project-related tasks and administrative duties as needed.
• Perform other duties as assigned by management.

Qualifications:

• High school diploma or equivalent.
• Minimum of 2 years of experience in an administrative or secretarial role, preferably in an engineering or related industry.
• Excellent proofreading, grammar, and typing skills.
• Strong organizational and time-management skills, with the ability to multitask and prioritize duties.
• Professional communication skills, both written and verbal.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Experience with Adobe InDesign software and QuickBooks is a plus.
• Able to work well and independently in a team environment and adapt to changing priorities.

If you are a detail-oriented administrative professional with a passion for providing exceptional support in an engineering environment, we encourage you to apply for this Part-time position at our firm.

Hudson Valley Credit Union is currently recruiting for the position of Member Support Services File Clerk. Primary Function: the Member Support Services File Clerk will coordinate the filing, faxing, monitoring and maintaining of all member files, stored checks and supplies. Execute procedures to image documentation, ship/retrieve forms for vendor processing and storage. Assist with transactions received by mail when necessary.

• Conducts filing and scanning of documentation to update member files.
  
• Assists Member Services department with filing and retrieval of documentation.
  
• Coordinate files for record retention and work with vendor and/or general services to support and enforce record retention and operational policy and procedure.
  
• Process transactions received by mail as needed to support department volumes.
  
• Adhere to all Credit Union policies, procedures, and regulatory agency requirements. Participate in all required and recommended training and development including, but not limited to, Bank Secrecy Act training (BSA) and demonstrate attained knowledge. Participate on Credit Union teams, projects and strategic initiatives when the opportunity arises. Perform additional duties and special projects as assigned.
  
• Embrace and apply HVCU’s guiding principles to all activities and responsibilities. This includes the Credit Union’s Mission, Vision, Core Values, Employee and Member Value Propositions, Sales and Service Model, and commitment to Lean Six Sigma practices. Support the Credit Union’s initiatives by demonstrating teamwork and professionalism.
  
• Responsible for regular and predictable attendance including punctuality.
  

• High School Diploma, General Education Development (GED) certificate, or state authorized high school equivalent certificate required

Click here to view full job description

Why choose HVCU?

HVCU cares for our employees, members, and community. We actively seek to create an inclusive workforce by hiring people with diverse perspectives and experiences. We celebrate and embrace what makes each of us different and foster an environment where everyone feels that they belong. In commitment to our diversity, equity, and inclusion mission, we encourage members of historically underrepresented communities to apply, including those who identify as women, minorities, veterans, disabled and LGBTQ+.

Employee Perks:

• HVCU University & Academy; Professional Development Training
• Student Loan Repayment & Tuition Reimbursement Programs
• Medical, Dental, and Vision coverage (coverage starting as low as $20 per month)
• 401(k) with employer match and non-elective employer contribution
• Paid time off (PTO), holidays, and community volunteer time
• Life, Short-Term, and Long-Term Disability Insurance
• Discounted Loan Rates & Fees 

Hudson Valley Credit Union is an AA/EEO employer committed to equal opportunity and employee diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, the status of being transgender, national origin, disability, military or veteran status, genetic information, marital or familial status, domestic violence victim status, or any other characteristic protected by law.

• High School Diploma, General Education Development (GED) certificate, or state authorized high school equivalent certificate required

Click here to view full job description

Why choose HVCU?

HVCU cares for our employees, members, and community. We actively seek to create an inclusive workforce by hiring people with diverse perspectives and experiences. We celebrate and embrace what makes each of us different and foster an environment where everyone feels that they belong. In commitment to our diversity, equity, and inclusion mission, we encourage members of historically underrepresented communities to apply, including those who identify as women, minorities, veterans, disabled and LGBTQ+.

Employee Perks:

• HVCU University & Academy; Professional Development Training
• Student Loan Repayment & Tuition Reimbursement Programs
• Medical, Dental, and Vision coverage (coverage starting as low as $20 per month)
• 401(k) with employer match and non-elective employer contribution
• Paid time off (PTO), holidays, and community volunteer time
• Life, Short-Term, and Long-Term Disability Insurance
• Discounted Loan Rates & Fees 

Hudson Valley Credit Union is an AA/EEO employer committed to equal opportunity and employee diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, the status of being transgender, national origin, disability, military or veteran status, genetic information, marital or familial status, domestic violence victim status, or any other characteristic protected by law.

• Conducts filing and scanning of documentation to update member files.
  
• Assists Member Services department with filing and retrieval of documentation.
  
• Coordinate files for record retention and work with vendor and/or general services to support and enforce record retention and operational policy and procedure.
  
• Process transactions received by mail as needed to support department volumes.
  
• Adhere to all Credit Union policies, procedures, and regulatory agency requirements. Participate in all required and recommended training and development including, but not limited to, Bank Secrecy Act training (BSA) and demonstrate attained knowledge. Participate on Credit Union teams, projects and strategic initiatives when the opportunity arises. Perform additional duties and special projects as assigned.
  
• Embrace and apply HVCU’s guiding principles to all activities and responsibilities. This includes the Credit Union’s Mission, Vision, Core Values, Employee and Member Value Propositions, Sales and Service Model, and commitment to Lean Six Sigma practices. Support the Credit Union’s initiatives by demonstrating teamwork and professionalism.
  
• Responsible for regular and predictable attendance including punctuality.