Our client located in Hopewell Junction, NY is seeking two detail-oriented and organized Accounting Clerks. The ideal candidate will have a passion for numbers, a keen eye for accuracy, and the ability to work efficiently in a fast-paced environment. As an Accounting Clerk, you will be responsible for assisting with various accounting tasks, including but not limited to:

• Processing accounts payable transactions
• Reconciling bank statements and credit card transactions
• Maintain accurate records of inventory levels using manual or computerized systems
• Conduct regular physical counts of inventory to reconcile discrepancies between actual stock and recorded levels.
• Maintaining accurate financial records
• Assisting with financial reporting tasks as needed

Account Clerk Qualifications:

• At least 1-2 years experience using Quickbooks
• Prior experience in an accounting or finance role preferred but not required
• Proficiency in Microsoft Office Suite, particularly Excel
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently and as part of a team

Equal Opportunity Statement

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.

General Summary: 

Provide support to Commercial Lenders; Provide assistance with daily duties in underwriting, manage existing portfolio, draw downs, wire transfers, and credit line increases/renewals.

Essential Duties and Job Responsibilities:

1. Collect/review all required financial data prior to submission to Credit, pre-closing and post-closing.
   1. Spread all business returns, financial statements, personal financial statements rent rolls.
   2. Run all D&B and Experian credit reports. UCC Searches.
   3. Complete all HMDA forms.
   4. Lender portion of loan presentations.
   5. File all documents, create new files.
2. Review/approve all financial information request letters prior to mailing to customer to ensure request is accurate and timely.  Manage financial information collection process.
3. Review/manage pending loan maturities 90 days prior to maturity date to ensure there are no administrative past dues and to eliminate last minute extensions. 
   1. Correspond with loan officer and customer to take inventory on financials and determine whether all information for expiring loans is collected. Then follow everything under the first bullet above.
4. Identify/address credit weaknesses/deficiencies, including non-compliance with financial covenants.
5. Manage annual reviews; identify/report significant changes in financial status of borrowers, guarantors, or appraised values, etc.
6. Monitor/ Update classified loans on a quarterly basis.
   1. Quarterly Problem loan reports.
   2. Quarterly Portfolio Review Committee reports.
   3. Weekly credit/portfolio meetings.
7. Review assigned portfolio with Executive Management and Relationship Managers quarterly.
8. Interfacing with loan review, regulators and/or auditor as required, including follow up on cited loans
9. Assist in managing Credit file documents to ensure all appropriate information is updated and maintained, such as credit memos, financials, correspondence, etc.., and all outdated information is removed.
10. Handle special projects as assigned. Work closely with all members of the loan floor with all facets of loan process.
11. Manage closing checklist with Administration.
12. Assist Team Leader, Commercial Loan Officers as needed with client interaction, etc
13. Prepare adverse action letters for customers.
14. Assist/mentor new portfolio management trainee’s as needed.
15. Customer calls with assigned loan officers.
16. Manage site inspection process.
17. Review of loan documents prepared in house or by bank counsel to verify compliance with original credit approval.

EDUCATION, CERTIFICATION, EXPERIENCE:

Education:

Required:  Bachelor’s Degree required in Accounting, Finance, Business, or Economics.

Preferred:  MBA or equivalent a plus.

Experience:

Required: 

Preferred:  5 Years Banking Experience preferred

KNOWLEDGE, SKILLS, ABILITIES:

Role-Based Competencies:

• Must be a self-starter with initiative.
• Exceptional customer service ability.
• Excellent verbal and written communication skills.
• Excellent problem-solving and analytical ability.
• Represent bank in professional and friendly manner.
• Must have strong interpersonal skills.
• Must be proficient in Microsoft Office software and be able to quickly master the Bank’s operating system.

1. Leadership- This position requires someone with strong communication and leadership skills. Need the ability to maintain a positive demeanor, handle difficult situations and have an open mind. Needs to be able to handle change and pressure. Needs to coach, cross train and motivate employees. Needs the ability to assist customers and employees in a professional manner.
2. Confidentiality - This position requires a high level of confidentiality. This position has access to customer's financial information and personal information, employee records, and security and closing procedures.
3. Communication- This position has a high level of contact with the public and departments. This position also interacts with a large number of internal and external contacts.  Must be able to communicate effectively with vendors as needed.
4. Multitasking/Sound Judgment- Needs the ability to multitask, quick and accurate decisions and be organized.  Decisions need to be made in the best interest of the bank while mitigating any risk to loss.  Must be able to handle various processes at the same time, ie: taking customer calls while processing daily work or working on projects. 
5. Computer Skills/Technology- This position requires a high volume of computer usage, including core systems, vendor sites, new product testing, etc.  Should be familiar with copier/scanner/shredder equipment. 

WORK ENVIRONMENT:

• Flexibility to work additional hours including nights, weekends and holidays, as required.
• Typically the noise level in the work environment is low to moderate.
• Will have high volume of interactions in person and over the telephone.
• Fast-paced environment.
• May experience occasional job stress in response to job demands.  
• There are no significant hazardous conditions.

PHYSICAL DEMANDS:

1. Frequently required to sit for prolonged periods of time.
2. Frequently required to talk and hear.
3. Normal range of vision and hearing abilities required.
4. Mobility required greeting and assisting employees and visitors.
5. Frequently required to skillfully operate a computer, telephone and other standard office equipment.
6. Occasionally travel outside of work location to attend meetings and training programs.
7. Occasionally lift and/or move up to 20 pounds.

Special Note:

External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above.  Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank.  Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job. 

This job description in no way states or implies that these are the only duties to be performed by an employee.  Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee’s knowledge, skill and ability as well as his/her mental and physical abilities.

Position: Non-Profit Administrator

Location: Rhinebeck, NY

Type: Direct Hire, Part-Time (10-12 hours per week, flexible schedule)

Pay: $24-$26 per hour

Job Description: We are seeking a highly organized and experienced Non-Profit Administrator to join our team in Rhinebeck, NY. This part-time role offers a flexible schedule, allowing you to balance your work with other commitments.

Non-Profit Administrator Requirements:

• Minimum of 5 years of administrative experience
• Experience working in a non-profit organization
• Strong organizational and communication skills
• Proficiency in managing websites and social media platforms
• Familiarity with MailChimp and donor databases
• Grant writing experience is a plus
• Spanish language skills are a plus

As a Non-Profit Administrator, you will play a crucial role in ensuring the smooth operation of our organization. Your primary responsibilities will include:

• Gathering and organizing data from events, donations, and programs to ensure accurate reporting and data analysis
• Assisting in evaluating program success through follow-up surveys and analyzing registration data
• Managing and updating content on our website, social media channels, and MailChimp newsletters
• Overseeing the donor database, which includes handling fundraising campaigns, donations, and event registrations
• Writing and submitting grant applications and reports, and tracking deadlines for these tasks

If you are passionate about making a difference and have the skills and experience required for this role, we would love to hear from you.

Equal Opportunity Employers

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.

Job Title: Payroll Clerk

Location: Poughkeepsie, NY

Job Type: Temp to Perm

Salary: $20 - $25 per hour

Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Job Description:

We are seeking a detail-oriented and experienced Payroll Clerk to join our team in Poughkeepsie, NY. This is a temp-to-perm opportunity for a dedicated professional who is well-versed in certified payroll and QuickBooks. The ideal candidate will be responsible for accurately processing payroll, maintaining payroll records, and ensuring compliance with applicable laws and regulations.

Payroll Clerk Qualifications:

• Proven experience as a Payroll Clerk or in a similar role
• Strong knowledge of certified payroll and QuickBooks is essential
• Excellent attention to detail and organizational skills
• Ability to handle sensitive information with confidentiality
• Strong communication skills and the ability to work effectively in a team
• High school diploma or equivalent; additional certification in payroll or accounting is a plus

Benefits:

• Competitive hourly rate
• Opportunity for permanent employment
• Friendly and supportive work environment

Payroll Clerk Responsibilities:

• Process payrolls using QuickBooks
• Prepare certified payroll reports and ensure compliance with federal, state, and local regulations
• Maintain accurate payroll records and employee files
• Respond to employee inquiries regarding payroll and resolve any discrepancies
• Assist with the preparation of tax filings and other financial documents as needed
• Collaborate with the HR and Accounting departments to ensure smooth payroll operations

If you are a motivated individual with the required skills and experience, we encourage you to apply!

Equal Opportunity Statement

Applications are considered on the basis of skills, experience and qualifications without regard to race, age, creed, color, nationality, gender, sexual preference, marital status, military background, disability or any other legally protected status. All employment related decisions, including hiring, advancement, promotion, compensation, training, discipline, termination and all other terms and conditions of employment, are made in accord with this policy.

Sono-Tek Corporation is a high-tech equipment manufacturer that supplies ultrasonic nozzle
coating systems to various markets worldwide including the electronics, solar cell, fuel cell, semiconductor, glass, textile, medical, and other industries.  We are a $15+m public company with over 80 employees.  We are located in Milton NY, 12547, Ulster County (across the river from Poughkeepsie).

Senior Accountant
SONO-TEK CORP
Milton, NY, USA

SUMMARY:
Sono-Tek Corporation, a publicly traded company on NASDAQ, is seeking a Senior Accountant with public company accounting experience. We are looking for candidates who have 3+ years of relevant experience, particularly those with a background in public accounting or audit. This position plays a crucial role in maintaining accurate financial records, ensuring compliance with regulatory requirements, and supporting our Finance Department. The ideal candidate will be detail-oriented, proactive, and ready to contribute to a growing company.  

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Manage general accounting functions, including monthly reporting and other related accounting tasks, reporting directly to CFO.
• Assist CFO in the preparation of quarterly Form 10-Qs and annual Form 10-Ks.
• Support daily general ledger activities, monthly closings, and year-end audit processes.
• Perform monthly financial reporting and account reconciliations.
• Coordinate, review, and complete revenue audit documentation as required by auditors throughout the year.
• Review SG&A monthly expenses for corporate cost centers, providing detailed analysis as needed.
• Conduct special financial analysis projects and support other financial duties as assigned.

EDUCATION AND EXPERIENCE:

• Bachelor’s Degree in Accounting or Finance.
• 3+ years of relevant experience, with a focus on public company accounting or auditing.
• CPA certification or equivalent experience is highly desirable.
• Manufacturing industry experience is a plus.

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC:

• Experience in public company accounting, financial reporting, and regulatory compliance.
• Proficiency in Microsoft Office Suite, especially Excel.
• Self-motivated with strong learning capabilities and the ability to work independently.
• Excellent communication skills and attention to detail.
• Demonstrated analytical skills in interpreting financial data.
• Ability to manage workloads effectively and solve problems with minimal supervision.

Personal Attributes:

• High level of integrity.
• Energetic and adaptable.
• Flexible and modest with a good sense of humor.

Salary Range: $80,000 to $110,000 annually, dependent on experience.
Benefits: 401K, Dental, Life, Medical, Vision
Job Type: Full-time.

General Summary: 

Performs a variety of routine accounting duties and functions with emphasis on daily and monthly workflow and meeting time deadlines.  Interacts with Bank branch offices, various departments, other financial institutions and occasionally customers in gathering and providing accounting information and data.  Assists the Controller and other accounting personnel in solving other issues as they arise.

Essential Duties and Job Responsibilities:

1. Preparation and/or review of all general ledger balance sheet accounts and income statement accounts, and as needed
2. Assisting the Controller and Accounting Staff in regulatory reporting and supporting documentation associated with regulatory filings, including the CALL report, FRB filings, and some SEC support items.
3. Exception reports – Reviews daily exception reports and takes actions as necessary to correct unposted transactions and out of balance situations.
4. Monitors certain general ledger account transactions and balances daily, i.e., Special Handling, Safe Deposit Control, Safe Deposit in Process, and others as deemed necessary.
5. Daily Money Position – Monitors correspondent bank balances daily throughout the day. Reports daily to the Controller and/or the CFO, the amount needed to be bought or sold.
6. Municipal Deposit Accounts – Prepares daily reports of municipal deposit account balances to send to safe keeper for collateral purposes and monitors for adequate collateral on each account. Prepares monthly report of all municipal deposits for distribution to Branch Administrator, Municipal Relationship Manager and CFO.
7. Investments - Maintains the Bank’s investment portfolio accounting.  This includes the posting of purchases, sales, payments received, and monthly accruals.  Maintains and tracks the investments held in the Bank vault.  Prepares monthly, a listing of all purchases/sales/calls/maturities for reporting to the Board of Directors.  Updates the pledging and safekeeping records monthly and FASB 115 (portfolio pricing) quarterly.  Provides, at least, monthly reconciliations of the investment portfolio, including variance analysis, and reports to the Controller and/or the CFO
8. Bank Reconciliations - Prepares reconciliations of correspondent bank accounts and the Bank’s Official Check accounts. Reviews and researches outstanding items in order to clear them in a timely manner. 
9. Accounts Payable – Reviews vendor payments as well as personal and corporate credit card expense reports for completeness and assigns expenses to appropriate general ledger accounts, center numbers and approval processes for payment using third party accounts payable software.  Serves as a backup for Accounting Specialist accounts payable function.
10. Prepaid Expenses – Maintains records of prepaid expenses and monthly accruals using third party prepaid software. 
11. Internal Reporting/Reconciling –Prepares a monthly reconciliations of Stockholders’ Equity, CSV Life Insurance accounts, CPC Collateral Trust Notes, Accrued Expenses, Borrowings, and other accounts as deemed necessary by the Controller or CFO.
12. CDARS/ICS Accounting – Enters/Verifies CDARS orders placed by the branches. Processes daily CDARS and ICS reports and reconciles general ledger accounts.
13. Performs other duties, reconciliations, and analyses as needed.

OTHER RESPONSIBILITIES

1. All other duties as assigned by management.

EDUCATION, CERTIFICATION, EXPERIENCE:

Education:

Required:  Accounting or Business-related two year Degree

Preferred:  Bachelor’s degree in Accounting, Finance, or other related field.

Experience:

Required:  2-5 years of related experience

KNOWLEDGE, SKILLS, ABILITIES:

Required:  Knowledge of basic office procedures including filing, scanning, business communications, etc. Ability to use a computer with Microsoft Office software and navigate the internet.

Preferred:  Knowledge of accounting principles. Accounts Payable experience.

WORK ENVIRONMENT:

• Working Conditions:  Office setting
• Equipment Operations:

PHYSICAL DEMANDS:

Able to lift up to 50 pounds

Special Note:

External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above.  Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank.  Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job. 

This job description in no way states or implies that these are the only duties to be performed by an employee.  Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee’s knowledge, skill and ability as well as his/her mental and physical abilities.

General Summary:

Trust Officer is an experienced professional who is responsible for the management and administration and of an assigned book of accounts, including Estates, Trusts, Special Needs Trusts and Agency accounts.  For fiduciary accounts, Officer must work with counsel and tax accountant(s) to coordinate administration, meet tax-reporting deadlines, and oversee all trust administrative functions.  In all cases, the Trust Officer is the lead relationship officer and primary contact between Bank and interested parties/account-owners/co-fiduciaries. Develop new current and future appointments based on referrals from OBT & HVIA colleagues and COI network.

Essential Duties and Job Responsibilities:

1. Knowledgably manages a book of accounts and performs day-to-day administrative duties associated with their accounts under their watch.  Demonstrate a high level of fiduciary knowledge through sound decisions and accurate administration. If applicable, oversee a Trust Administrator in performance of day-to-day administrative activities.
2. Works actively and collaboratively with attorneys, accountants, beneficiaries and co-fiduciaries in the administration of Trusts/Estates abiding by the terms governing legal instruments and Court Orders to mitigate fiduciary risk.
3. Reviews and discusses discretionary payment requests with Trust beneficiaries and Co-Fiduciaries in accordance with the terms and standards in the governing legal instruments.  Provide evaluation and recommendation for the discretionary action and obtain the appropriate approval or non-approval of the same.
4. Reviews all assigned accounts once per calendar year as per assigned Trust Administrative Committee (TAC) schedule and complete the review on the Fitek portal for presentation at the monthly TAC meeting.
5. Cultivates and manages new business referrals received from Bank colleagues and area-professionals.  Record activities in SalesForce.
6. Regularly engages in new business activities as directed by Trust Services Director or Department Manager to meet annual business development and calling goals.  Records activities in SalesForce.
7. Proactively communicates and meets with existing clients on a regular basis to continuously evaluate their needs and deliver high quality service.  Records all meetings and contacts of substance in SalesForce.
8. Continues to build and grow their own Centers of Influence (COI) network.
9. As a part of the Trust Division’s new business development activities, serves as its representative in the market, including attendance at community events, seminars and professional networking events.
10. Maintains awareness of products and services offered by the Trust Division, the Bank and HVIA. Makes presentations to Bank staff, clients and professional advisors, as required.
11. Monitors real estate held in fiduciary accounts, verifying that taxes are paid, insurance is in place and minimizing risks associated with such assets.  In responsible charge of engineering site inspections, coordinating appraisals, and “phase-one” engineering evaluations.
12. Performs other duties as assigned.
13. Remains current with fiduciary knowledge through attendance at seminars, schools and written publications

Education, Certification and Experience

1. Bachelor Degree or higher
2. Five to 10 years of experience as a Trust Officer or a practicing attorney.
3. Certified Trust Fiduciary Advisor (CTFA) is desired but not required.

Knowledge, Skills, Abilities:

1. Strong decision-making ability
2. Ability to pay attention to details
3. Strong working knowledge of investment management
4. Ability to build relationships with clients and COIs
5. Strong analytical skills

Work Environment

1. Professional office

PHYSICAL DEMANDS:

1. Frequently required to sit for prolonged periods.
2. Normal range of vision, speech and hearing abilities required.
3. Mobility required for greeting and assisting clients, prospective clients and COIs.
4. Skillfully operate a computer, telephone and other standard office equipment.
5. Travel to Bank, client, prospective client and COI locations.
6. Occasionally lift and/or move up to 20 pounds

Special Note:

External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above.  Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances.

Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank.  Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job. 

This job description in no way states or implies that these are the only duties to be performed by an employee.  Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee’s knowledge, skill and ability as well as his/her mental and physical abilities.