Part-Time Administration Assistant  (8:00  A.M. - 1:00 P.M. -  Monday - Friday) 

We are seeking a detail-oriented and organized Part-Time Administrative Assistant to join a friendly environment in our engineering firm. In this role, you will provide essential administrative support, including proofreading and typing engineering memos, managing correspondence, answering phones, and performing general office tasks. Experience with Adobe InDesign software and QuickBooks is a plus.

• Proof-read and type engineering memos, ensuring accuracy and clarity in the review of site plans and correspondence.
• Answer incoming phone calls, take detailed messages, and transfer calls to appropriate staff members.
• Greet visitors and provide a welcoming and professional atmosphere in the office.
• Manage and distribute incoming mail and coordinate outgoing correspondence.
• Assist with scheduling appointments, arranging meetings, and managing calendars. Sometimes making travel arrangements for the owner.
• Maintain accurate records and files, including electronic and paper-based documentation.
• Assist with general office tasks, such as ordering supplies, maintaining office equipment, and organizing the office space.
• Collaborate with engineering staff to support project-related tasks and administrative duties as needed.
• Perform other duties as assigned by management.

Qualifications:

• High school diploma or equivalent.
• Minimum of 2 years of experience in an administrative or secretarial role, preferably in an engineering or related industry.
• Excellent proofreading, grammar, and typing skills.
• Strong organizational and time-management skills, with the ability to multitask and prioritize duties.
• Professional communication skills, both written and verbal.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Experience with Adobe InDesign software and QuickBooks is a plus.
• Able to work well and independently in a team environment and adapt to changing priorities.

If you are a detail-oriented administrative professional with a passion for providing exceptional support in an engineering environment, we encourage you to apply for this Part-time position at our firm.

Please forward your resume to:  adrianne.office@gmail.com