Who we are

Founded in 1824, Rensselaer Polytechnic Institute (RPI) is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, RPI Forward, charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ↗︎

Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth. 

Job Summary

The Associate Director, Procurement Services supports the Director of Procurement Services by leading departmental operations, overseeing procurement systems and data analytics, and coordinating sourcing workload and performance tracking. This role is responsible for ensuring operational consistency, driving process improvements, and serving as a key internal advisor to staff on sourcing tools, compliance, and procurement strategy. The Associate Director provides peer leadership across the procurement team, particularly in contract management, cost savings reporting, and supplier performance tracking, while helping to maintain a high level of service to campus stakeholders.

Minimum Qualifications

• Bachelor's degree required.

• Minimum of 7 years of experience in procurement or business operations, with at least 3 years in higher education, the public sector, or a similarly complex organization.

Relevant combinations of education, training and experience may be considered.

Preferred Qualifications

Minimum Knowledge, Skills, and Abilities

• In-depth knowledge of procurement operations and sourcing processes

• Experience managing eProcurement systems (e.g., Jaggaer)

• Excellent planning, communication, and analytical abilities

• Skilled in coaching and supporting cross-functional teams

• Familiarity with contract lifecycle management, supplier performance monitoring, and cost savings strategies

• Strong organizational and documentation skills

Job Duties

• Coordinate and oversee day-to-day procurement operations, requisition workflow, and departmental planning.
• Monitor and reallocate sourcing workloads in coordination with the Director and sourcing team.
• Review sourcing documentation (RFPs, scopes, evaluation tools) to ensure consistency and compliance
• Lead the department’s use of Jaggaer, including Contracts+ module, system improvements, and end-user adoption
• Track and consolidate cost savings data across the procurement team for internal and external reporting.
• Facilitate supplier performance tracking, vendor scorecards, and issue escalation workflows.
• Serve as internal mentor to Strategic Sourcing Managers and support onboarding of new staff.
• Manage tactical commodities and operational categories (e.g., events, FedEx, printing).
• Develop and deliver campus training, procurement communications, and stakeholder education.
• Collaborate with FAST and IT teams to resolve system issues and enable process automation. Represent Procurement Services in cross-functional initiatives and serve as a delegate to the Director.

Shift

Business Hours with weekends or evenings occasionally required

Driving

Incidental driving possible, but not required

Starting Salary/Rate

Expected hiring range: $100,000 - $115,000

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Who we are

Why Rensselaer?  Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer Polytechnic Institute is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world’s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world. 

With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.

Job Summary

The Fleet Mechanic performs complex maintenance and repairs on Rensselaer Polytechnic Institute’s fleet of cars, trucks and all internal combustion engines and related equipment. The Fleet Mechanic provides on-call support for after-hour emergency response as required.

Minimum Qualifications

• High School Diploma or equivalent
• Five years’ experience in auto mechanics or related fields
• NYS Inspectors License required or ability to obtain within 1 year of hire
• Valid U.S. Driver’s License

Relevant combinations of education, training and experience may be considered.

Minimum Knowledge, Skills, and Abilities

• Ability to read, write, and perform arithmetic functions
• Requires basic computer skills including Microsoft and job specific software
• In-depth knowledge of auto and diesel mechanics, internal combustion engines, heating and air conditioning systems and tire maintenance
• Flexibility in dealing with emergency situations
• Ability to work with a diverse community and create an inclusive environment
• Ability to work independently and as part of a team
• Ability to follow instructions, take initiative and work independently and as part of a team
• Must have a high regard for safety of self, others and property
• Ability to make decisions based upon experience and work knowledge
• Must have the ability to work flexible hours which may include, evenings, nights, weekends and holidays
• Requires excellent customer service skills

Job Duties

• Assess and identify extent of damage or malfunction to all fleet vehicles and equipment. Inform Management to determine whether repairs can be completed in-house or outsourced to appropriate vendor. Interview vendors for a variety of automotive parts and equipment and obtain quotes. Arranges for service and ensures repairs are performed per contract. Essential
• Schedule, conduct and perform regular preventative maintenance on fleet vehicles and equipment. Prepare and convert all vehicles and equipment to proper operating conditions and modes for all seasons. Essential
• New York State Licensed Mechanic to perform New York State highway motor vehicle state inspections on an annual basis and maintain proper record keeping. Essential
• Process repair requests as needed utilizing department Standard Operating Procedures to ensure compliance with New York State vehicular regulations. Perform needed repairs to fleet vehicles and equipment in a cost effective, timely manner. Keep staff and management informed of repair timeline. Essential
• Update non-lease vehicle and equipment purchase history database for the Division of Administration Fleet. Keep manuals and record of services performed on each vehicle or equipment. Essential
• Respond to emergency calls to fleet vehicles or equipment at various campus or off-campus locations. Perform emergency repairs as needed. Inform Management of all exceptions to daily operations on a timely basis. Essential
• Track and maintain inventory of parts; order and receive parts and pick-up or deliver parts. Maintain equipment, supplies and work area in a neat and orderly condition; return equipment, tools and materials to the proper storage area. Comply with safety rules and regulations for personal protection and safety of other employees. RPI Fleet tool to be returned to assigned areas daily. Essential
• Perform snow removal functions in accordance with the Institute snow removal plan. Respond to and be available for weather related emergencies as necessary to maintain safe transportation through campus. Ensure availability for night and weekend call-in for snow removal operations. Operate, maintain and inspect all snow removal equipment in accordance with Institute’s standards. Ensure snow equipment readiness for next storm. Essential
• Monitor fuel dispensing system, report the need for fuel based on levels reported to Management daily. Inspect and document above ground fuel tanks on a monthly basis. Essential
• Perform other duties as assigned.

Shift

Business Hours with weekends or evenings occasionally required

Travel

Driving

Driving a Rensselaer vehicle for non-passenger use

Starting Salary/Rate

Expected hiring range: $24.00 - $28.00

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Application instructions

Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.

If you need assistance with the online application process, please contact careers@rpi.edu.

Applications will be accepted until the position is filled.

Total Compensation and Benefits Information

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

Rensselaer is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.