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Spectrum Community Solutions - Operations Specialist

The Spectrum Community Solutions - Operations Specialist position is responsible for the control of all MDU Contracts including, but not limited to, the development, auditing, validation, implementation, management, maintenance, administration and recordation of MDU telecommunications services contracts entered into between Charter and residential developers, builders, utility consultants, property owners and management firms throughout the assigned KMA in compliance with Division guidelines.

Actively and consistently support all efforts to simplify and enhance the customer experience
Develop, implement, manage and maintain a formal MDU contracts administration and database program for Right-of-Entry (ROE) and Bulk agreements
Manage all contract files and databases to ensure their accuracy and completeness to allow for proper risk analysis
Preparation of documentation for ROE and Bulk agreements for new and existing properties based on established strategic, financial, legal and operational criteria
Review and approval of contracts prior to obtaining signature from Charter VP GM's in compliance with all Charter policies and procedures
Preparation of various Owner and customer communications related to contracts and services such as proposals, letters and other client correspondence
Create and administer policy and procedures for termination notices to lost properties and managing conversions of properties to and from bulk services in compliance with required notification requirements
Responsible for tracking all door fees and revenue sharing obligations, preparing and submitting requests for payment and sending same to owners Work as a liaison with KMA finance team on Owner payments including tracking, budgeting and forecasting
Preparation, notarization and recordation of contracts, easements, memorandum and other recordable instruments Act as a liaison to each county to represent Charter to these agencies in a positive, professional and efficient manner
Responsible for submitting, tracking, validating and monitoring the proper execution and notarization of all contracts presented to the General Manager or other authorized signatory
Responsible for inputting new and updating existing Bulk rates in billing system, maintaining bulk database and sending bulk rate increase notifications
Responsible for the timely processing of commission chargebacks on any contracts that are in default per company policy
Cross functional liaison between KMA and Corporate
Identify best practices, update Contract Administrator manual with best practices and communicate updates to Contract Administrator team
Create and update an abstract form for each property file that contains key notice and other property information
Create an abstract form and process for each new contract to ensure timely dissemination of key contract terms and conditions to impacted internal departments
Conduct competitive analysis and obtain knowledge of competitive products and offers
Responsible for actions related to competitive responses such as contract violations or termination of service which include leading project calls and communication with property owners, management and Charter Legal team
Supports KMA marketing team with contract and complex information at all times to protect charter interests and investment
Responsible for requesting and securing Certificates of Insurance from Corporate as needed and forwarding a copy to client

Track and ensure resolution of any contractual issues that impact our client relationships
Corresponding and maintaining relationships with clients and their utility consultants
Attend MDU and related association functions, including appropriate trade show participation as requested
Prepare Salesforce and EDW reports for MDU Sales Managers and Directors
Provide general assistance to management and MDU AE's, as required including ongoing coaching, and training of AE's to insure contract process compliance
Create strategy on competitive responses such as contract violations or termination of service Supports KMA marketing team with contract and complex information at all times to protect charter interests and investment
Negotiating renewal contracts with property owners
Develops strategies to improve bulk revenues through contract inventory review and analysis
Generate and validate commission reports from Sales Force for payroll processing
Create financial analyses such as review ROI Models, budget preparation and forecasting
Analyze Salesforce and EDW reports for MDU Sales Managers and Directors
Provide ongoing coaching, and training of Contract Specialists
Develops databases or reports and provides feedback on existing reports and databases and make assessments or recommendations as requested
Perform other duties as requested by supervisor

Skills/Abilities and Knowledge
Strong knowledge of Microsoft Office applications required, eg Excel, Word and PowerPoint
Knowledge of telecommunications laws and regulations
Knowledge of cable billing systems (such as ICOMS)
Excellent verbal and written communication skills required
Ability to interact proficiency with peers, clients and other professionals
Ability to initiate and bring closure to negotiations at an executive level is essential
Ability to exercise accurate professional and legal judgment
Ability to communicate with all levels of company employees, vendors/service-providers customers and prospective customers
Strong analytical and financial ability, strong organizational skills
Ability to prioritize assignments according to timelines and importance of task
Ability to maintain poise and professional demeanor in stressful situations

4-year college degree in business or equivalent Industry or contract experience

Related Work Experience
Experience with contracts strongly preferred
1-3 years: Real Estate or Telecom Industry Experience
1-3 years: Experience with automated reporting and analysis applications preferred

Office environment
Some travel required

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